With real-time insights, automated workflows, and built-in compliance controls, SAP Fieldglass brings the entire lifecycle of your external workforce into one unified interface – helping you scale smoothly while staying in control. control over both costs and IT security as well as compliance.
SAP Fieldglass digitizes and centralizes all steps in managing consultants, staffing agencies, and other external workforce.
With real-time data, automated workflows, and built-in support for enhanced IT security, traceability, and reliability. As a customer, you get full transparency over suppliers, costs, and competencies, and full ability to comply with external and internal requirements – Compliance.
The scalability allows you to meet rapid fluctuations in demand, while powerful analytics and reports provide insights that reduce administrative burdens, ensure regulatory compliance, and free up resources for your core business.
Get immediate insight into all assignments, suppliers, and costs via interactive dashboards – no hidden fees or delays. Clearly shows who should do what, when, and where something has stopped or obstacles have arisen.
Standardized workflows for purchasing, onboarding, time reporting, and offboarding that reduce manual errors and free up time for your team.
Built-in controls for regulations, agreements, and internal policies with automatic warnings for deviations – and forecasts that keep the budget balanced. Increased IT security, traceability, and reliability where every step, action, and decision is automatically logged to enable real-time follow-up.
With real-time insights, automated workflows, and built-in compliance controls, SAP Fieldglass brings the entire lifecycle of your external workforce under a single interface. Scale smoothly while maintaining control over costs, IT security, and compliance.
External workforce management challenges:
Difficult to get a complete picture of both consultants and staffing in real-time.
Get immediate insight into the entire external workforce – from needs analysis to invoicing. Direct visibility and control of each requester's own workforce and the total workforce and its competencies.
Manual and separate workflows for procurement, onboarding, and offboarding. Time-consuming and costly processes with long lead times to get a consultant in place. Difficult for a manager to know what to do next and if anyone is acting on what needs to be done.
Standardized and system-supported processes for procurement, onboarding, management, and offboarding. Clear steps and what needs to be done and by whom
Challenging to ensure compliance with local laws, internal guidelines, and global policies. Difficult to see time and date and who did what in the processes and if they had the right authorization.
Automatic notifications and regulatory checks ensuring all assignments follow applicable requirements. Full ability to see who did what with timestamp and name for follow-up on deviations.
Unexpected cost increases when budgets aren't transparent or forecasted. Poor or no insight into pricing per role or across the company. No good visibility into volumes per supplier and whether they have market-competitive prices.
Forecasts, planning tools, and cost overviews that minimize unexpected expenses. Full insight into revenue in real-time without time-consuming reports.
Delays and bottlenecks when information is spread across different systems and documents. Manual processes that aren't well documented or differ from department to department making it difficult for the requester to overview.
Scalable modules that adapt to your company's volume and processes – regardless of assignment or project.
Implema Business Solution was a key player in streamlining a global telecom client’s procurement processes and management of external workforce, in collaboration with SAP Fieldglass.
With operations in over 170 countries, the client had an extensive need for external consultants but lacked uniform and smooth processes to manage them. After a thorough analysis, they chose to implement SAP Fieldglass as their Vendor Management System (VMS) to create better structure and control.
The solution makes it possible to recruit, administer, pay, and evaluate external resources and suppliers. Today, the platform is used for up to 20,000 consultants and covers 90% of the total cost.
The client needed to gain control and insight over external resources in Asia where specific expertise was required to achieve the goal. They wanted to introduce a common tool that supports the globally decided procurement processes to achieve the following four main goals:
In a sub-project led by a senior project manager with deep expertise in SAP Fieldglass, a common system with a global process was implemented in a total of 10 countries for 4000 consultants with a turnover of 800 MSEK in Asia. This replaced local processes and systems.
We bring your data journey to life – with experience, methodology, and technology. This is how our customers drive growth with SAP Fieldglass.
Practical tips, inspiration, and insights from our experts – for those who want to stay ahead.
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With extensive experience and a strong commitment, Susanne helps you find the right solutions for your specific business challenges. She is happy to guide you through the process and answer all your questions.
