As the number of consultants, freelancers, and gig workers increases, how do you maintain a cohesive whole?
Consultants, freelancers, and gig workers are now an integral and strategic part of many organizations’ workforce. However, as the proportion of external personnel grows, so do the demands for control, transparency, and structure. SAP Fieldglass is a cloud-based platform for managing the entire lifecycle of external resources – from procurement to offboarding. A stable Vendor Management System. With Implema as your partner, you get the most experienced SAP Fieldglass team in the Nordics and a proven method for creating business value from day one.
A Changing Workforce Demands New Tools
External labor is no longer just a supplement—it’s mission critical. In many industries, up to 30% or more of the total workforce consists of non-employees: consultants, gig workers, contractors, and service providers.
Yet many companies still manage these resources with spreadsheets, email threads, and siloed systems.
This often leads to:
- Limited visibility into cost, performance, and risk
- Complex and inefficient onboarding
- Unclear processes for approval and time reporting
- Increased risks regarding regulatory compliance, agreements, and data protection
- Difficulties in scaling up the business
To meet today’s demands for transparency and efficiency, and to comply with important laws or guidelines, a new way of working is required – as well as a new type of system support.
What is SAP Fieldglass?
SAP Fieldglass is a globally leading Vendor Management System (VMS) specifically designed for external workforce and service providers. The system supports the entire process:
- Procurement and supplier selection
- Digital onboarding and contract management
- Time reporting, performance, and invoicing
- Offboarding and skills analysis
- Regulatory compliance and security
- Integration with ERP, HR, and BI systems
With SAP Fieldglass, you get a consolidated view of your entire external workforce – regardless of whether you work with individual consultants or global staffing providers.
Why Leading Companies Choose SAP Fieldglass
Organizations that implement SAP Fieldglass quickly achieve a number of concrete improvements:
- Transparency and control: You get a comprehensive overview of external resources, costs, suppliers, and performance – in real time.
- More efficient processes: Automated onboarding, time reporting, and invoice management free up time for HR, purchasing, and line managers.
- Cost savings: By steering towards framework agreements and gaining control over pricing, performance, and supplier mix, costs are reduced.
- Compliance and security: Ensure that agreements, NDAs, and workplace environment requirements are followed – and that the right resources have the right authorization.
- Enables total workforce management: Combine data from both internal and external personnel in strategic planning.
Real-world Example: Global Implementation in Asia
A global industrial customer faced a complex challenge: gaining control over over 4,000 consultants and external suppliers in 10 markets in Asia.
With Implema as a partner and SAP Fieldglass as a platform, the customer was able to:
- Centralize management of all external resources
- Ensure correct invoicing and control of costs
- Introduce common processes for onboarding and agreements
- Create a unified data basis for follow-up and decision support
The result was a fast, structured, and scalable implementation that enabled global control with local adaptation. Read the entire customer case here
Implema – the most Experienced SAP Fieldglass Partner in the Nordics
Implema is probably the partner that has carried out the most SAP Fieldglass implementations in Sweden. We have a deep understanding of technology, business processes, and change management – and help customers create value from day one.
Our Offer Includes:
- Proven implementation methods and accelerators
- Integration with SAP ERP, SuccessFactors, Microsoft Dynamics
- “On demand” model – choose the support and pace that suits you
- Experience from both Nordic and global rollout projects
- 100% reference customers within SAP
Together, we build a sustainable and scalable way to work with external labor.
How a Typical Fieldglass Implementation Works
- Preliminary study and needs analysis – Mapping of your existing processes, requirements, and goals.
- Solution design and configuration – Design of flows, regulations, and data models.
- Integration and testing – Connection to ERP, HR, and BI as well as thorough testing.
- Pilot and training – First launch, training of key roles and users.
- Global rollout or broad implementation – Scaling to more business units, markets, or processes.
- Support and further development – Continuous improvements, reporting, and user support.
Want to Know more?
Contact our SAP Fieldglass team to discuss how you can take control of your external workforce – or get a demo of how the solution works in practice.
